Occupation Profile

Industries Employing

Executive Secretaries
(SOC Code : 43-6011)
in California

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Exclude "Secretaries" (43-6012 through 43-6014).

Employers usually expect an employee in this occupation to be able to do the job after Moderate-term on-the-job training (1-12 months) .

Occupational Wages[Top]
AreaYearPeriodHourly MeanHourly by Percentile
California 20221st Qtr$37.65$29.61$37.53$44.72

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Occupational Projections of Employment (also called "Outlook" or "Demand")[Top]
 AreaEstimated Year-Projected YearEmploymentEmployment ChangeTotal Job Openings
California 2018 - 202872,10059,300-12,800-17.860,760

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Job Openings from JobCentral National Labor Exchange[Top]
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Industries Employing This Occupation (click on Industry Title to View Employers List)[Top]
Industry Title
Number of Employers in State of California
Percent of Total
Employment for Occupation in State of California
Management, Scientific, and Tech32,8664.8%
Management of Companies and Enterpri5,1874.7%
Architectural, Engineering, and Re17,6524.6%
Employment Services4,8173.5%
Private Colleges, Universities, an1,5133.2%
Private Elementary and Secondary16,0353.0%
Scientific Research and Developm8,8252.8%
Other Financial Investment Activ24,5092.8%
Computer Systems Design and Relate8,6832.7%
Offices of Real Estate Agents an45,3892.7%
Office Administrative Services 5,5102.4%
Activities Related to Real Estate 4,7972.1%
Individual and Family Services31,3151.7%
Offices of Physicians 47,3871.3%
Legal Services 43,9501.2%
Religious Organizations 25,7601.2%
Business, Professional, Labor, P10,6481.1%
Insurance Carriers7731.1%
Securities and Commodity Contrac1,0381.1%
Agencies, Broker and Other Insur23,7781.0%

About Staffing Patterns

Training Programs (click on title for more information)[Top]
Program Title
Administrative Assistant and Secretarial Science, General
Executive Assistant/Executive Secretary

About Training & Apprenticeships

About This Occupation (from O*NET - The Occupation Information Network)[Top]
Top Tasks (Specific duties and responsibilities of this job.)
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Answer phone calls and direct calls to appropriate parties or take messages.
Attend meetings to record minutes.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Greet visitors and determine whether they should be given access to specific individuals.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
File and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including faxes and email.
Make travel arrangements for executives.

More Tasks for Executive Secretaries and Executive Administrative Assistants

Top Skills used in this Job
Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
Speaking - Talking to others to convey information effectively.
Service Orientation - Actively looking for ways to help people.
Writing - Communicating effectively in writing as appropriate for the needs of the audience.
Coordination - Adjusting actions in relation to others` actions.
Time Management - Managing one`s own time and the time of others.
Social Perceptiveness - Being aware of others` reactions and understanding why they react as they do.
Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

More Skills for Executive Secretaries and Executive Administrative Assistants

Top Abilities (Attributes of the person that influence performance in this job.)
Written Comprehension - The ability to read and understand information and ideas presented in writing.
Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression - The ability to communicate information and ideas in speaking so others will understand.

More Abilities for Executive Secretaries and Executive Administrative Assistants

Top Work Values (Aspects of this job that create satisfaction.)
Relationships - Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.
Support - Occupations that satisfy this work value offer supportive management that stands behind employees.

More WorkValues for Executive Secretaries and Executive Administrative Assistants

Top Interests (The types of activities someone in this job would like.)
Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

More Interests for Executive Secretaries and Executive Administrative Assistants

Alternate Titles
Executive Assistants; Administrative Secretaries; Office Managers; Administrative Coordinators; Administrative Associates; Executive Administrative Assistants; Administrative Aides; and Administrative Services Assistants
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